Data Recovery Information

How to Effectively Back Up Your Data


What to backup, and what to lose

The oldest "computer expression" is that there are two kinds of computer users, those that backup their data and those that will. Often, it takes a "data disaster" to compel otherwise responsible people to make a regular habit of backing up their data. Still, the majority of computer users do not back up their data.

According to Computer World, the annual cost to recover lost data per laptop is over $800.00 per year. This amounts to billions of dollars per year spent nationally to recover (or not recover) data that has been lost due to users not backing up their data. Critical data files are often stored on personal computers and laptops and often not subject to regular backup.

If backup is so important, then why don't most people do it?

The truth is, backing up data from your computer to CDs, memory sticks, other computers, and network hard drives is inconvenient. It takes time out of a busy day. Most backup utilities require the users attention to start, monitor, and close the process. Backup takes time from the user that can be better spent doing something else. Backup is boring, since it may disable or tie up your computer while the backup is taking place.

So what data should I back up?

The simple answer is any file that you would miss if you did not have it. This includes documents, presentations, spreadsheets, accounting data, and other data files. Also include your Favorites folder, telephone directory, appointment calendar, and tasks. It may also include pictures, music, family video, and any other data that is significant, especially if lost.

Look at all of the programs that you use regularly. Find the data files that these programs and mark these for regular backup. Often these files are not behind your MY Documents folder.

For example, if you use Quicken or QuickBooks, the important data files are saved in a folder behind the Quicken or QuickBooks program. In Microsoft Windows XP, these files could be under Documents and Settings/user/Application Data. In addition, the Application Data file may also contain important information that aids in your ability to use many of your favorite programs. If you do not know how to get to these files, consult an expert to help you determine what files to choose for regular backup.

How often should I back up?

Think of this question another way - if my hard disk crashed, or I dropped my laptop, or it got stolen at the airport, how much time will it take me to re-create the active data that I just lost? What would it cost you to lose a day's worth of data and to recreate it? How much time would it take to reconfigure your computer with the tools, configurations, short cuts, and links that you have spent years accumulating? Remember the Computer World data, the average cost per laptop for lost data is $800.00 per year. What is your billing rate? How much will it cost you to start over?

Some of us use our computers the entire day. That means that if we back up daily, then the most time that we would spend redoing the work would be less than a day's worth of time. If you are an occasional user, then you may need to backup less frequently.

Once you have made your list, then you are ready to back up. Here is my partial list of backup files that would cause me great pain if they were not backed up:

  • Outlook.pst - Emails, Tasks, Contacts, and Calendar
  • My Documents - Word documents, Excel spreadsheets, PowerPoint presentations, Quickbooks
  • Favorites (these are my Internet bookmarks that I have spent years building up)
  • Documents and Settings/user/application data (be selective here. You will most likely not need temporary files generated from web pages).
  • Goldmine data files and email attachments
  • What's the Solution?

    The solution is to find a backup solution that is invisible to the user and does not create a "backup event" that must be scheduled from a person's busy day. So hold this thought for the moment.

    Once you have determined which files to back up regularly, you must decide where to store this data. In the early days of computing, we used to back up to floppy disks. Now, our files are huge and often too large for floppy disks. CD ROMs are popular for backup and will now hold over 750 MB of data. DVDs can also be used for backup and how many times more data than CD ROMS.

    At the beginning of this article, I said that backup is inconvenient and that is why most people don't do it. Therefore lets find solutions that are convenient. Not just convenient, but invisible like an insurance policy that just works.

    If you are a lone computer user and are not on a network, the best solution is to get an external hard drive that plugs into your USB port. These data storage devices are relatively cheap for the benefit that they provide. Follow this link for examples of these products: http://www.google.com/froogle?q=USB+Hard+drive. If you are using Windows XP, then you can use the Windows Synchronize utility found in XP. To use, copy all of your data to the external drive. Then install the Windows Synchronize utility to automatically keep your files up to date when you plug the external drive into your computer. When you travel with your laptop computer, leave the USB hard drive at home. Never carry it in your computer bag. If you are backing up your desktop, take the USB hard drive with you - or at least store it at a location separate from your desktop in case of fire or other disaster.

    If you are on a network, such as a home or business network, set aside some backup space on a hard drive on the network or on another computer. Hard drives are cheap. If you need more space than is available, buy another hard drive and install it on another computer. Use Windows Synchronize utility to keep the data synced.

    If you use a laptop or work in different locations, a new product called BeInSync automatically makes the connection over the Internet between your laptop and a designated target computer for syncing files. BeInSync updates, automatically and invisibly any and all files designated for syncing. It even allows you to sync files with friends and business associates. Since it works in the background, it does not require a backup event and impose itself on the user's busy day.

    Follow this link to get more information on BeInSync: http://www.beinsync.com/?rfrid=BIS-P-1038. One important note about BeInSync is that it will sync everything in the My Document folder. Move My Music, My Videos, and other large folders out of the My Documents before enabling BeInSync.

    What's the bottom line on backup?

    The bottom line on backup is that it is absolutely necessary for everyone that has something to lose if his or her computer was lost, stolen, or simply failed from regular use. There is a wide variety of solutions in the marketplace to keep your data backed up. Spend the time to explore and implement your back up solution. If you are not technical, hire an expert to create a solution that works for you. It will be some of the best money that you will spend.

    Eric Guth and Joel Gering are owners of http://www.ProtectMyLaptop.com and SecureTrieve and are experts in the areas of computer troubleshooting and creating and maintaining networks for small businesses and homes. They have over 25 years of hands on experience in data management, data security, and remote data recovery.


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    Backing your system for possible corruption of data or attacks from web hacker is a common thing in the field of business, education or internet marketing. However, it isn't just enough to know how much data you should backup or which data you will be backing up. You should also follow some steps and standards in choosing the right company where you can obtain your backup system. Read on to know the crucial standards in choosing an online backup company. This is very helpful to newbies and business owners alike.

    Using a 1tb portable hard drive can be essential in every day computing. The drive can be used for many things, such as storing text files, video files, pictures, and backup files. Probably the most important storage function of these drives is the ability to provide redundancy, backups, and storage management.

    There was a time that some claimed that iSCSI is not mature and is not suitable to serve the storage needs of high demanding data centers. Those days have passed, and even those companies who promoted Fibre Channel, are starting to offer iSCSI products. There is no argument anymore that iSCSI has taken hold as the interface of the choice for new storage installations. All recent market studies have shown that Fibre Channel storage market has been either steady or has had a slight year to year improvement, while iSCSI storage market has been on the double digit rise year after year.

    These days, many businesses have begun to opt for wholesale data centers. In other words, they lease an entire building for their data-centric operations. As a matter of fact, they also lease the massive modules that are present inside these buildings.

    What is cloud storage? Answer: Cloud storage pertains to saving data on a storage apparatus maintained by a 3rd party. Instead of storing data on native applications such as your computer's hard drive, you save it in a remote database.

    So, what does a good credit card validation service actually do? Well, first things first, it picks up on any errors that may have been entered and tells you if the data is correct or not....

    Every company big or small has to have a cloud backup service that it can fall back on when it has large amounts of corporate data at stake. Companies cannot afford to be careless when it comes to storing data because data in some cases forms the basis of doing business and even if one link goes missing, the entire chain of events is affected. Data to a layman is just information but for the company, it is more than an asset.

    Companies that sign up for online server backup services, do so for a number of good reasons. It is only natural for such companies to take proactive steps to protect their data from threats lurking online.

    I was asked during a disaster recovery session if the cloud could be used as a destination for backups. I guess this question could be simply answered as yes. I'm sure you already know that storage in the cloud is being used for data backup and on some scale for disaster recovery.

    Today paper documents such as medical records can be extremely vulnerable to theft, fire damage, water damage and simple wear and tear over time. But there is a way for health care providers to store their patients' medical records in a safe, easy to retrieve way, minimizing all the risks that come with keeping traditional paper records.

    There are a variety of different Backup solutions out there, some free some incredibly costly, some catering to local backups, some designed for offsite. There are many things to consider when evaluating a back-up solution. Most companies look to strike a balance between protecting their valuable Data from total loss, and planning how best to rapidly redeploy saved data in the event of a loss.

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